Land Administration Services

Team Leaders

Team Leader

Paula M. Rauchfuss

Director, Land Administration

paula.rauchfuss@steptoe-johnson.com

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Overview

The S&J Land Administration Services group provides professional land administration services and transitional support to its clients, allowing them to focus their resources on key strategic opportunities. Utilizing industry software and the in-depth knowledge of our team, we can provide the vital land administration services needed in today’s fast-paced environment.

Additionally, the S&J Land Administration Services group can work in conjunction with the firm’s abstracting and legal teams to provide the industry’s only one-stop shop for land and title needs.

Areas of Focus

LEASE RECORDS MAINTENANCE/LAND SYSTEM MANAGEMENT

Analyze, set up, and maintain records of leases and rights-of-way (ROW)
Handle basic to complex document and provision analysis and data entry
Manage lease expirations, extensions, surrenders, and county releases
Create standard exhibits and traditional and nontraditional reports and dashboards
Generate monthly rental/obligation calendars
Research rentals, miscellaneous lease payments, and shut-in royalties

DIVISION ORDER PREPARATION AND ADMINISTRATION

Calculate ownership from title for royalty division of interest
Prepare, mail, and process returned division orders
Provide landowner hotline and customer care
Undertake special projects such as backlog well setups, ownership changes, unclaimed property/escheat, and suspense research

CONTRACT ADMINISTRATION

Review and analyze joint operating agreements (JOAs), farmouts, planning and service areas (PSAs), and more
Process participation elections
Monitor contract compliance

DIGITAL FILE ROOMS

Scan and digitlize images into .pdf or requested format
Organize land documents in digital file folder structure

ACQUISITION AND DIVESTITURE DUE DILIGENCE

Prepare asset inventories
Scrub records for title defects
Draft defect reports

LAND ADMINISTRATION DEPARTMENT SUPPORT

Special projects staffing and management
Long-term staffing backfill
Land Administration Department best-practices consulting

Additional Services

Data onboarding, assimilation, conversion, and system cleanup
Establish new lease and tract structures from purchase and sale exhibits
Divestiture data room setup and management (physical or virtual)
GIS services
Document drafting

Software Systems

P2 Excalibur
P2 Bolo
P2 Upstream
Pandell LandWorks
Quorum Land, Revenue Accounting, and Division Order
Quorum Land on Demand and Quorum GIS Mapping
Enertia Lease Administration
Esri ArcGIS